how to set up email signature outlook 365

Save it in a format that makes the file size as small as possible.

Prepare the picture or logo that you want to use Įdit it in a picture editing program so that it has exactly the dimensions as how you want to use it in your signature.

It is also needed to edit your Plain Text signature as otherwise you’ll only see the characters which in this case would be * 8 ( Adding a picture/logoĪdding a picture or a logo to a signature is quite easy but there are a few tricks to it to do it properly. However, use it with caution as recipients working on non-Windows computers might not have this font installed. In general, it is pretty safe to use the Windings font if you want to use characters such as * 8 ( to represent information for things such as e-mail address, web address and phone number. If that font is not installed, then the receiver would see that text in a different font, the wrong characters or even just placeholder characters (empty square boxes). This is because in order for the receiver to see your signature as you intended, that font also needs to be installed on the machine of the recipient. The only real thing to note is that you shouldn’t use too exotic fonts for your signature. Modifying the font setting is probably pretty much self-explanatory. When you still need more customization options, the Advanced section has you covered. In the next few sections, we’ll cover the basics of the Signature Editor together with some tips and tricks to get the most out of it with relative ease. The Signature Editor may look a little bit confusing to some at first while others may get the impression that a lot of formatting options are lacking. Outlook’s main window to create and manage Signatures. Press the “New” button to create a new signature.

When pressing the Signatures… button you’ll get an overview of the already configured signatures. Tools -> Options -> tab Mail Format -> button: Signatures…

To create a signature and set options for it you go to

Adding variables, random quotes and moreĪs stated before, creating a simple signature in Outlook isn’t a hard task.

Creating a Signature from a HTML template.

Inserting and changing signatures manually.

It also contains lots of tips about do’s and don’ts and how to overcome some common signature issues. This guide will cover both the basics and advanced examples for creating, using and managing signatures in Outlook.

However creating the signature you want with for example a company logo in it can be quite of a hassle. Creating and selecting a signature is not that difficult in Outlook.

How to set up email signature outlook 365